Accounting is an important part of any business, and if you are using QuickBooksTM to keep your accounting records, Friday Systems, Inc.'s software can help.
The software keeps its own set of internal accounts in a general ledger within the database. These internal accounts are built upon the standards set by the National Independent Automobile Dealers Association (NIADA) for dealership accounting. You will have the ability to map or translate each internal account in the software to a specific account in your QuickBooks program. Once this mapping or translation of accounts has been set up, the software can then transfer financial information from the deal screens into your QuickBooks General Ledger accounts.
Before setting up any of the accounting features of the software, ensure you have the latest software updates.
You must also have your QuickBooks open with your dealership's data file before you can begin to use these functions.
Note: You must also be logged into QuickBooks in single-user mode with administrative privileges in order to allow Friday Systems, Inc.'s software to make a connection to QuickBooks! When you first try to make a connection with the software to QuickBooks, the QuickBooks software will alert you that another program is trying to access your dealership's accounting data. Only an administrator can allow a connection to proceed. No futher accounting interface functions will work until the administrator allows the software to connect to QuickBooks.
The Friday Systems QuickBooks interface is not recommended for multi-user QuickBooks. If you must use QuickBooks in a multi-user environment you must do the following when connecting: 1) All other QuickBooks users must be out of Quickbooks. 2) QuickBooks on the local computer must be in Single User mode, using the same company that Friday Systems's software connects to, before opening the Friday Systems Accounting Interface.
The steps for setting up the interface are as follows:
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