Enter other information about your dealership under the Other tab. Information entered in this window will be used by the program to process deals, assist in updates, fill out forms, and configure the software. Many of the options listed in this window use check boxes to activate or deactivate them.
You may enter up to three (3) miscellaneous items not covered by the software to your deals. Simply fill in the Description and Paid To fields to activate these items within the program. The software will display the fields under the Financial tab within the Deal Processing tab.
Note: These optional calculation inputs are considered by the software to be taxable!
Misc Item Description -- Enter a description of the miscellaneous item as you would want it to appear on any printed form.
Misc Item Paid To -- Enter the name or description of whomever is receiving the payment as you would want it to appear on any printed form.
The software allows you the flexibility of keeping data other than what is pre-programmed. You can use up to six (6) more data fields which will be treated as text-type data and up to four (4) additional fields which will be treated as yes-no-type data. This data will be displayed as columns under the Inventory List tab and as fields under the Inventory Details tab. You may specify a label for each data field by filling in the appropriate boxes. Once you have specified a name for the fields you wish to use, those field names will become visible and their names will be displayed on the inventory entry and inventory listing screens as well as in any reports that use those fields.
For example, suppose you want to collect information regarding a vehicle's past repair history as well as whether or not you have finished special work on the vehicle. You can set two optional dealer fields: one text field labeled Repair History and one Yes/No field labled Finished Work. When you view your vehicle screens, you will be able to view and edit two new data entry boxes. One will be a text-entry box calld Repair History into which you can type any note regarding the repair history of the vehicle. The other field will be a check-box labeled Finished Work which you can check or uncheck to indicate the status of special in-house work done to the vehicle.
These options allow you to modify the way the software operates:
Reset Version Number -- This variable is generally reserved for situations in which you are encountering database errors. You should never need to use this variable under normal circumstances. If you feel you may need to use this feature, you should contact Friday Systems, Inc. for assistance and guidance on using this feature.
Reset Inventory List Defaults -- The program allows you modify the order and look of the inventory list under the Inventory List tab. Occasionally, you may need to restore the list to the way it looked when you initially started using the software. To restore the original settings of the inventory list, check this box. This will not erase or modify any inventory data -- only the presentation of the data is affected.
Days of Sold Vehicles Sent to Web -- This feature allows you to upload sold vehicles to the web if you are using Friday Systems, Inc. to distribute your inventory to various web sites. The software normally lists only vehicles which are currently available for sale. If you would like to also upload and display vehicles which are already sold, you may do so by entering the number of days prior to today you wish to show. For example, if you wish to upload to the web your current inventory as well as any vehicles you sold within the past three days, enter the number 3 here.
Inventory Sent To CarsDirect -- If you are using Friday Systems, Inc. to distribute your inventory to CarsDirect.com, you must check this option. CarsDirect.com requires information other than what the software normally sends to the Internet. This option will tell the software to also include that extra information needed by CarsDirect.com.
Display Collection Information -- Some states require that a dealer report any and all monies collected at the time the vehicle is delivered to the customer. The software normally does not display this information; however, checking this option will force the software to display this information on the Deal Wrap-Up screen. The software will display the total collected and allow you to break down how that money was collected.
Display Multiple Lien Addresses -- The software normally only accepts one address per bank entered under the Bank Maintenance window. However, some banks have multiple addresses -- one for their business offices, one for sending payments, and one for correspondence. Checking this option will allow you to enter multiple addresses for each bank you have listed in the Bank Maintenance window.
Disable Inventory Upload Reminder -- When you load the software, the program automatically reminds you of how many days have passed since you last uploaded your data to Friday Systems, Inc.'s server. If you wish to disable this feature, check this option.
Display Tax Override -- Sometimes a dealer will be working on an out-of-state deal with varying tax laws. The tax set-up information already entered into the software may not suffice for this deal. The software therefore offers a tax override feature. Checking this option will display a Tax Override field under the Financial tab when processing a deal. Enter a total amount of tax for the deal into this field. The software will not calculate any tax on the deal and instead use the tax override amount as the total amount of tax on a deal.
Display eBay Questions -- This option displays extra fields on the Inventory Detail screen which allow you to enter dollar amounts which correspond to eBay auction amounts such as starting bid and reserve amount. This functionality has been added in preparation for future functionality which has not yet been implemented.
Allow Odd-Sized Local Images -- The software normally sizes inventory photos in a width-to-height ratio of 4:3. If you wish to store photos of other sizes, you must select this option. However, these odd-sized photos will not show on any web sites. This feature is useful if you wish to scan documents and attach the scanned document image to a vehicle.
Include Doc Fee In Profit -- dealerships differ in their business practices. Some wish to include their document preparation fees as part of their profit calculations while others do not. If you wish to include document preparation fees in your profit calculations, select this option.
Display Inventory Import -- selecting this option will display an inventory import option under the software's Maintenance menu. This option should only be used under the guidance of Friday Systems, Inc.'s technical support staff.
Default PAK -- Enter a dollar amount you wish to apply as a PAK cost to each vehicle you enter into your inventory. You may override this number on each vehicle.
Default Inventory Other Cost -- Enter a dollar amount you wish to apply as an additional cost to each vehicle you enter into your inventory. You may override this number on each vehicle.
TN Local Tax Base -- If you are calculating deals for the State of Tennessee, you will need to set a dollar amount for your local tax base. This dollar figure is the amount up to which your locality will tax. For example, your locality may collect tax on the first $1600.00, so you would then enter $1600.00 into this box.
TN Local Tax Rate (%) -- If you are calculating deals for the State of Tennessee, you will need to set a percentage for you local tax rate which will be calculated on the TN Local Tax Base amount. This amount varies depending on your local taxing authority.
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