Adding and Deleting Fields

The detail section of your new custom report consists of up to 3 lines of detail fields per vehicle. For example, you may want to view the stock number, year, and make of each vehicle on the first line of your report.

To add a field to a line, click the +Add Field button next to the report line. This will add an empty field to the report line.

To delete a field, click the -Del Field button next to the report line.

When you click the +Add Field button, the Custom Report Designer will insert an empty field onto the appropriate report line. To choose a specific field for your report, click inside the new, empty field. A down arrow will appear within the field. Click the down arrow to display a pull-down menu of field names from which you can choose. Select the name of the field you want to display in your report.

Note: The SPACE field will force additional spacing between fields if needed.

Continue adding fields to the report until you have all the information you wish to display.

Changing the Field Properties

You may change some of the field properties in the Properties section at the lower left-hand corner of the window. You can change the width of a column, add a heading to a field, or add a calculation to the field.

To change the width of a field, enter the desired field width in inches in the Width (Inches) box. You may also change the width of a field by clicking and dragging the edge of the field in the report designer.

To add a heading to a field or column, type the heading name in the Heading box. The software will automatically create a column heading which is the same as the name of the field you being added.

To add a calculation to a field, click the down arrow in the Total Calculation box. Select the appropriate calculation from the pull-down menu that appears.

• Sum -- Prints totals for numeric fields
• Average -- Gives average of numeric fields
• Count -- Gives a count of the number of records displayed

You may change the position of a field within the report, but you may only do this if the field remains on the same line. To change the position of a field, simply click and drag the field by the small gray bar at the top of the field. Drag the field to its new position within the report line and release the mouse button to drop the field into its new position.

Runtime Filters

If you have previously saved a filter, you may add that filter to your report to ensure it is always applied when you run the report. To add a filter directly to your custom report, click the down arrow of the Runtime Filter combo box. The software will display a list of filters you have already created and saved. Simply highlight and click on the filter you wish to always apply to this report.

Additional Details

You may wish to enhance your report further with separators and other vehicle information.

To add a separating line between each vehicle record listed on your report, click the Lines Between Records checkbox. If this box is checked, the software will print lines separating each record on your report for easy viewing.

To print out the options list of each vehicle record in your report, click the Print Options/Accessories checkbox. If this box is checked, the software will print an options list containing all of the options and accessories that were checked off in the Vehicle Detail section for each vehicle.