Backing Up Your Data

The software incorporates a backup utility as part of the system. Backing up your data is exceptionally important to prevent loss of data in the event of a system crash. The software will gather all of the necessary files to keep your system running and compact those files into a compressed archive or .zip file.

It is recommeded that you back up your data at least once a week. Set a schedule and stick to it. Remember, a backup file is only as good as the last time you actually backed up your data.

Also, you should get into the habit of keeping a copy of that backup file on a removable medium, such as a floppy disk or CD -- flash drives are quite popular for this purpose -- and then taking that medium to an off-site location. By default, the software will suggest that your backup file be created and placed on your hard drive in the same location as the main program files. This isn't necessarily a bad idea, since the hard drive allows the quickest access to stored data. However, if your hard drive crashes and needs to be replaced, what good will a backup file on your damaged hard drive do for you? Keeping the file on your hard drive for fast access is good as long as you copy that file onto some other medium as well.

Also, as previously mentioned, you should take that removable medium (disk or CD) and store it in a safe place away from your lot. No one can predict what will happen in the future, especially a disaster such as a fire or flood. If you keep your backup files at your lot and there is a fire in your office which destroys your backups, you will surely have a hard time getting things going again.

Click here to learn how to create a backup file.